How to Manage TTRPG Groups: Tips for Scheduling, Communication, and Etiquette


 Tabletop role-playing games (TTRPGs) have exploded in popularity in recent years, and managing a TTRPG group can be a rewarding but challenging experience. From scheduling sessions to communicating with players, there are many factors to consider when running a successful TTRPG campaign. In this article, we'll provide tips and advice on how to manage TTRPG groups, including scheduling, communication, and etiquette.

Scheduling Sessions


Scheduling sessions is one of the most challenging aspects of managing a TTRPG group. Players have busy lives, and it can be difficult to find a time that works for everyone. The key to successful scheduling is communication. Make sure to ask your players about their availability and preferences, and be willing to compromise. Consider using a scheduling tool like Doodle or When2Meet to help coordinate schedules.

Communication


Effective communication is essential for a successful TTRPG campaign. It's important to establish clear channels of communication and ensure that all players are on the same page. Consider using a group chat or messaging app to keep everyone informed and up-to-date. Make sure to set expectations for how players should communicate with each other and with the game master (GM).

Etiquette


TTRPGs are a collaborative and social experience, and there are some basic etiquette rules that players should follow. First and foremost, be respectful of your fellow players and the GM. Don't talk over others or monopolize the conversation. It's also important to come prepared to each session, including having your character sheet and any necessary materials ready. Finally, be willing to be flexible and adapt to changes in the game.

In the Adam Sandler movie "50 First Dates", the main character, Henry, has to remind his love interest, Lucy, of their relationship every day due to her short-term memory loss. While running a TTRPG campaign isn't quite as extreme, it can be helpful to remind players of important details from previous sessions. Consider starting each session with a brief recap of what happened the last time the group played.

In conclusion, managing a TTRPG group can be a challenging but rewarding experience. By following these tips for scheduling, communication, and etiquette, you can run a successful campaign that everyone will enjoy. Remember to be patient, flexible, and communicative, and you'll be well on your way to creating an unforgettable TTRPG experience.



How can I handle players who are consistently late or absent?


Dealing with consistently late or absent players can be a frustrating experience for both the game master (GM) and the other players. Here are a few tips on how to handle this situation:

    Set Expectations: At the start of the campaign, it's important to establish expectations for attendance and punctuality. Make it clear that you expect players to arrive on time and attend all scheduled sessions. You can also establish consequences for repeated tardiness or absences, such as loss of experience points or being left out of important plot points.

    Communicate: If a player is consistently late or absent, it's important to communicate with them and find out what's going on. They may be dealing with personal issues or have scheduling conflicts that they haven't communicated. Ask them if there are any issues that are preventing them from attending or being on time.

    Be Flexible: While punctuality and attendance are important, it's also important to be flexible. Life happens, and sometimes players may need to miss a session or arrive late. Consider making accommodations for players who have occasional scheduling conflicts.

    Adjust the Story: If a player is consistently absent, it may be necessary to adjust the story to accommodate their absence. You can temporarily write them out of the story or adjust the plot to fit their absence. However, if their absence is affecting the enjoyment of other players, it may be necessary to have a conversation about their continued involvement in the campaign.

    Consider Alternatives: If a player is consistently absent and is not able to make changes to their schedule, it may be necessary to consider alternatives. You can invite another player to join the campaign or consider running a different campaign that fits better with the schedules of all players.

Dealing with consistently late or absent players can be a challenging experience, but by setting expectations, communicating, being flexible, adjusting the story, and considering alternatives, you can manage the situation and keep the game running smoothly.

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